Event Terms & Conditions

These Terms & Conditions apply to the Event Producer applying to produce a United States Team Penning Association, Inc. (the “USTPA” below) event.

  1. USTPA rules and by-laws govern all sanctioned events.
  2. USTPA will be provided a full list of all members including contact information if event producer is an association.
  3. USTPA will be provided a full list of competitors including contact information if event producer is not an association.
  4. All sanctioned events must be approved by USTPA no less than Thirty (30) days in advance of the show.
  5. All Event Producers and Officials must be current USTPA members.
  6. All Event Producers must use the USTPA Sort Arena system to track and report show results.
  7. All USTPA Sort Arena show result databases must be returned to the USTPA Administrative Office within 7 days of end of the show by the Event Producer or Secretary.
  8. USTPA Sanctioning Fees: The Event Producer shall complete and return the USTPA Producers Fee Report and remit to USTPA a Sanctioning Fee for Team Penning classes of $4.50 per Team (with the exception of Jr. Youthat $3.00 per Team). The $21.00 per team Elite class fee must also be remitted to USTPA with the Fees Report. For Ranch Sorting classes, the Event Producer must remit to USTPA a Sanctioning Fee of $3.00 per Team. Payment to be made in U.S. funds within 7 days of the end of the show by Event Producer.
  9. Regional and National Finals Fees: The Event Producer must collect from riders and remit to USTPA for Team Penning a Regional/National Finals fee of $6 per Team (with the exception of Jr. Youth at $4.00 per Team). For Ranch Sorting, the event producer must collect from rider and remit to USTPA a Regional/National Finals fee of $4.00 per Team. Payment to be made in U.S. funds within 7 days of the end of the show by Event Producer.
  10. The Event Producer shall remit all fees and dues along with copies of excel spreadsheets of all participants to the USTPA Administrative Office within seven (7) working days from the last day of the event. Failure to comply will result in a fine of $25 per day for results not received within 7 days after the last day of this show and affect future show approvals. Producer/Secretary must follow the One Day Permit Per Person rule or be fined. A Member or non-member can only use one (1) Day Permit per year at a Regional show.
  11. All sanctioned events must have a designated Director-In-Charge. This may or may not be a Regional Director of USTPA but will be a Director-In-Charge that is approved by USTPA and/or a Regional Director and may be assigned by USTPA after sanctioning is granted to the Event Producer.
  12. 1All Judges, Timers, Secretaries, Director-In-Charge and Announcers must be (1) a current USTPA member, and (2) a USTPA certified official having passed the USTPA Officials Test within 2 years of the event. Compensation of said judges, timers and announcers is the responsibility of the Event Producer.
  13. The Event Producer must use numbers approved by the Association for cattle. The numbers can be single sheet or “over-the-shoulder” (one piece). The actual height of the number itself should be minimum 7-1/4 inches high. The material must be of a Tyvek type or better material.
  14. All pay-outs will either follow USTPA suggested guidelines, or a complete proposed payback schedule must be outlined in the application.
  15. The following items will be supplied by USTPA:• Free, listing of USTPA Sanctioned Shows in the show calendar section of the official USTPA publicationand online at www.USTPA.com;• List of suspended persons and persons on a “cash only” basis;• Rules, Regulations and By-Laws;• List of paid members for your Region and adjacent Regions, including their riding classification.
  16. Show Secretaries must provide a receipt to new Competitor Members for membership fees received at their USTPA sanctioned show.
  17. Event Producer must be able to accept checks for entry fees, unless Competitor Member is not in good standing.
  18. Event Producers are responsible for maintaining their own records of competitor earnings and should be prepared to issue any necessary tax reporting forms to competitors by maintaining competitor information regarding Social Security numbers and mailing addresses. All winnings are subject to Internal Revenue Service rules and regulations pertaining to withholding of tax and the reporting of earnings is the responsibility of the Event Producer.
  19. The undersigned Event Producer operating a show under the Association’s sanctioning shall be solely responsible for any and all liability and shall hold USTPA and its officers and directors harmless from any liability.
  20. This contract in no way implies that USTPA, its employees, Officers, Director, or members can be held liable for any accidents and/or injuries. The USTPA is involved only to supply rules and regulations to the promoter. It is not entering into any joint venture or partnership with this or any other promoter.